Work comp codes link activities to workers' compensation insurance classifications for premium calculations. When employees select this activity during punch-out, the associated work comp code determines the insurance classification for that labor.

Activities are work type categories that workers select during punch-out in the TRUE Time mobile app. Activities link to cost codes for automated job costing and labor allocation.

Purpose of Activities:

• Categorize Labor: Classify time by work type (Carpentry, Millwork, General Requirements, etc.)
• Automatic Job Costing: Time automatically allocates to linked cost codes
• Payroll Integration: Activities flow to payroll categories for processing
• Financial Reporting: Labor costs grouped by activity for profitability analysis
• Required for Punch-Out: Workers cannot complete punch-out without selecting an activity

How Activities Work in TRUE Time:

1. Administrator creates activities in Settings module
2. Each activity is linked to specific cost code
3. Activities set as defaults for contracts/jobs
4. Worker punches in to contract, work ticket, or division
5. When punching out, system prompts: "Choose activities you performed"
6. Worker selects one or more activities
7. Time automatically allocates to linked cost codes for job costing

Activities are created in the Settings module and must be linked to cost codes for job costing integration.

1. Click Gear Icon (Settings) in upper right
2. Select Activities from menu
3. Click + (Plus) icon to create new activity
4. Enter Activity Name (e.g., "Carpentry", "General Requirements")
5. Enter Activity ID (optional internal code)
6. Select Cost Code from dropdown
7. Check Default checkbox if activity should appear for all contracts/jobs
8. Click Save

Common Activities to Create:

• General Requirements: General labor, cleanup, meetings
• Carpentry: Framing, finish carpentry, trim work
• Millwork: Cabinet installation, custom millwork
• Installation: Product installation activities
• Fabrication: Shop fabrication work
• Site Preparation: Site prep and mobilization

Default activities are pre-configured activities that automatically load for all contracts, jobs, or divisions, reducing manual configuration per project.

Activities connect time tracking to financial reporting by linking worker-selected activities to accounting cost codes and GL accounts.

Activity → Cost Code → GL Account Flow:

1. Setup Cost Codes: Create cost codes in accounting configuration (e.g., "CARP-100", "GR-001")
2. Link Cost Codes to GL: Associate each cost code with general ledger expense account
3. Create Activities: Create activities in Settings → Activities
4. Link Activities to Cost Codes: Select cost code when creating/editing activity
5. Worker Selects Activity: During punch-out, worker chooses activity (e.g., "Carpentry")
6. Automatic Allocation: Time allocates to linked cost code ("CARP-100")
7. Financial Reporting: Labor costs flow to GL account for profitability analysis

Example Activity Mapping:

• Activity: "General Requirements" → Cost Code: GR-001 → GL Account: 5100-General Labor
• Activity: "Carpentry" → Cost Code: CARP-100 → GL Account: 5200-Carpentry Labor
• Activity: "Millwork" → Cost Code: MILL-200 → GL Account: 5250-Millwork Labor

Workers select activities during the punch-out process in the TRUE Time mobile app to categorize the work they performed during their shift.

Activity Selection Workflow:

1. Worker opens TRUE Time app and enters PIN
2. Worker punches in to contract, work ticket, or division
3. GPS location captured (if permissions granted)
4. Worker performs work during shift
5. Worker returns to app and taps active punch
6. Worker taps Punch Out button
7. System prompts: "Choose activities you performed"
8. List displays all configured default activities for that punch target
9. Worker selects one or more activities from list
10. Worker confirms activity selection
11. GPS location captured and punch completes

Activity Selection Best Practices:

• Multiple Activities: Workers can select multiple activities if they performed different work types during shift
• Clear Naming: Use descriptive activity names workers will understand
• Training: Train workers on which activities to select for different work types
• Limit Choices: Keep activity list manageable (8-15 common activities)

This error appears when a worker attempts to punch out but no activities have been configured for the punch target (contract, work ticket, or division).

Error Causes:

• No Default Activities: No activities marked as "Default" in Settings → Activities
• Contract Not Configured: Time clock enabled but no activities assigned in Labor settings
• Division Without Activities: Division exists but no activities available for overhead tracking
• New System Setup: TRUE Time deployed before activities were configured

How to Resolve:

1. Click Gear Icon → Activities
2. Create at least 3-5 common activities (General Requirements, Carpentry, Installation, etc.)
3. Link each activity to a cost code
4. Check Default checkbox for each activity
5. Save activities
6. Workers will now see activities when punching out
7. Error will no longer appear

You can customize which activities are available for specific contracts beyond the system-wide defaults.

For Contracts:

1. Navigate to the Contract record
2. Select the Options button
3. Click Setup
4. Choose Labor mode within the Setup view
5. Default activities automatically load
6. Use + icon to add contract-specific activities
7. Use trash icon to remove activities not needed for this contract
8. Save the contract

For Jobs:

1. Navigate to the Job record
2. Select the View button
3. Choose Activities to view the assigned activities for that record
4. Modify as needed
5. Save changes

Work comp codes are configured within the Activities module to link work types to workers' compensation insurance classifications for premium calculations.

1. Navigate to Gear Icon > Activities
2. Select an existing activity from the list or create a new one using the + icon
3. In the Details section on the right, locate the Work Comp Code section
4. Click the + button in the Work Comp Code section
5. Enter the Code (e.g., "G09", "5403")
6. Select the State where the coverage applies (e.g., "FL", "CA")
7. Enter the Rate percentage for premium calculations (e.g., "1%")
8. Add a Description to identify the entry (e.g., "G09 - FL")
9. Save the activity

Multiple Work Comp Codes:

Activities can have multiple work comp codes for different states. This is useful when the same work type has different insurance classifications across states where your company operates.

For prevailing wage contracts, activities can be assigned to specific labor classifications to ensure proper wage rate application.

1. Navigate to Contract record
2. Click Options → Setup
3. Go to Labor tab
4. Add authorized activities for the contract
5. Select Wages within Setup view
6. Assign labor classifications (wage determinations) to specific activities
7. When worker selects activity during punch-out, system applies appropriate prevailing wage rate
8. Payroll automatically calculates using correct wage rate

Access to the Activities module is controlled by a specific module access permission that must be enabled for your user account.

To access Activities, your administrator must enable the following permission in Users / Access:

The Activities module uses both a module access permission and several security permissions to control what users can do.

Module Access

Security Permissions