Purpose

Cost Codes are used to budget, allocate costs, and track job costing. They establish codes for any business process, phase, activity, or department that expenses will be costed towards. Proper cost code management helps provide statistics and reports such as WIP reports, which are helpful for improving business strategy.

To access Cost Codes, select the gear icon in the solution header bar and choose "Cost Codes".

Cost Codes List View

Column Headers

• ID: NAME: Displays the unique identifier and name of each cost code

Search & Filter

• Search field: Allows searching for specific cost codes
• "Archived" Button: Toggles display of archived cost codes

Additional Features

• "+" Button: Adds a new cost code
• "↻" Button: Refreshes the list
• "⚙️" Button: Opens options for importing and exporting cost codes
• "📄" Button: Generates reports related to cost codes
• "☰" Button: Opens options menu (Delete function available)

Cost Code Selected View

Details Section (Left)

• ID: Unique identifier for the cost code
• Name: Descriptive name of the cost code
• Description: Additional details about the cost code
• Archive: Checkbox to archive the cost code

Details Section (Right)

• Inventory Account: Associated account for inventory tracking
• COGS Account: Associated Cost of Goods Sold account
• Revenue Account: Associated account for revenue tracking

Features and Usage

Add New Cost Code

1. Select the "+" icon at the top of the screen
2. Fill in the ID and Name in the corresponding fields
3. Add a Description if needed
4. Associate relevant accounts in the right-hand Details section

Import Cost Code List

1. Select the "⚙️" icon and download the CSV Template
2. Fill in the template with cost code information
3. Select the "⚙️" icon again and choose "Import Records"

Archive Cost Codes

1. Select the desired cost code
2. Check the "Archive" box in the Details section

Delete Records

1. In the list view, select the cost code to delete
2. Click the "☰" icon and choose “Delete”

Common Workflow Questions

1. How do I organize my cost codes for optimal reporting?
2. Can I modify a cost code after it has been used in transactions?
3. What's the best practice for naming cost codes?
4. How do I use cost codes in job costing and budgeting processes?
5. Can I export my current list of cost codes?
6. How do I associate cost codes with specific accounts?