Purpose
The Time Review module in TRUE provides centralized oversight and management of employee time entries captured through TRUE Time mobile app, web-based time clocks, or manual entry. Managers and administrators can view, edit, approve, and export time data for payroll processing, project cost analysis, and compliance reporting. Time entries display detailed information including punch times, activities performed, GPS coordinates, and the cost centers (jobs, contracts, divisions, facilities) where work was performed.
💡 Workflow: All time entries from TRUE Time and other time tracking methods flow into Time Review for approval before payroll processing. Regularly reviewing and correcting time entries ensures accurate payroll and job costing.
List View
The Time Review List View displays time records organized by day and employee. Select a specific day column to view punches, or click individual time entries for detailed editing and approval.
Column headers display time data organized by personnel and day of the week.
| Field | Description |
|---|---|
| Personnel | Displays name of associated Personnel record for the time entries |
| Signed Card | Indicates whether time card has been signed for the week by employee |
| Attendance | Displays whether time punch is an attendance punch (sick day, vacation, etc.) |
| Hours | Displays total duration of work punches for selected day |
| Overtime | Displays overtime hours for personnel record's time punches for selected day |
| Problems | Displays any problems or errors for personnel's time punches for selected day (missing punch-out, GPS issues, etc.) |
| Lock/Unlock | Lock or unlock selected personnel record's time punches for selected day to prevent further editing |
Access Batch Actions via the ⚙️ Icon. Actions apply to all users in current "found" set of data.
| Auto Travel Between | Create necessary travel between records for selected personnel automatically calculating time spent traveling between job sites |
| Auto Travel Pay | Generate travel pay records for selected personnel based on company settings and commute thresholds |
| Onsite / Offsite | Batch update employees' entire week of punches to onsite or offsite status for payroll categorization |
| Approve | Approve timekeeping records for all batched personnel in one action for payroll processing |
| Error Check | Review time clock records for batched personnel and generate PDF report of errors including missing punches, overlapping times, or GPS issues |
| Recalculate | Update accumulated hours and account for overtime based on company preference settings. Recalculates regular vs overtime hours for entire batch |
| Lock / Unlock | Lock or unlock entire week of records for batched personnel to prevent or allow editing |
| Export | Export time clock data for all batched personnel in various formats for payroll systems or analysis |
| Update Web Time Clock | Sync all time clock data with web client to ensure consistency across platforms |
Select a specific day column within Time Review module for the week to access these options for that day's punches.
| New | Create new time punch record for selected day manually |
| Copy | Save the day's punches to paste to another day for repeating schedules |
| Paste | Paste previously copied Time Punch record to another day |
| Auto Unpaid Break | Automatically submit unpaid break for selected day based on company labor law settings |
| Auto Travel Between | Create necessary travel between records for selected day when employee worked at multiple locations |
| Auto Travel Pay | Create travel pay records for selected day's commute if exceeds standard commute threshold |
| Auto Per Diem | Create appropriate Per Diem payment when necessary based on company settings |
| Lock/Unlock | Lock or unlock entire day of punches for the day to prevent or allow editing |
Access weekly punch options via the Right Arrow > next to each personnel record.
| Auto Travel Between | Create necessary travel between records for displayed week across all days |
| Auto Travel Pay | Create travel pay records for selected week's commute for all qualifying days |
| Auto Fill Gaps | Automatically uses Personnel's default cost center and activity to fill gaps throughout the day where no activity was assigned |
| Auto Unpaid Break - Week | Automatically split time punches and create "unpaid break" for entire week based on labor law requirements |
| Updated Overtime | Calculate and apply regular vs overtime pay for current week based on company overtime rules |
| Check for Errors | Review punch records for displayed week and generate error report PDF with missing punches, overlaps, or GPS issues |
| Lock/Unlock Week | Lock or unlock entire week of timekeeping records to prevent or allow editing across all days |
| Jump to Personnel | Navigate to this personnel record in Personnel module for HR details |
| Copy | Copy all punches for this personnel record for current week to paste into another week |
| Paste | Paste copied punches into this week for repeating schedules |
Selected Time Punch
Click on any time punch to view and edit detailed information including punch times, activities, cost centers, GPS data, and approval status.
Core time punch information including type, duration, and work activities performed.
| Type | View or edit punch type (Regular Work, Travel, Lunch, Break, Attendance, etc.) |
| Start | Modify or view start time for the punch. Can be edited to correct errors |
| Finish | Modify or view finish time for the punch. Can be edited to correct missing punch-outs |
| Duration | Total duration of punch, calculated using start and finish time. Updates automatically when times are modified |
| Reset | Reset the punch duration to 0 hours |
| Submit | Submit the time punch after making changes |
| Onsite | Toggle between onsite and offsite work classification for payroll and compliance purposes |
| + Icon | Assign an activity to this time punch for job costing allocation |
| Activities | Require a Cost Center to be selected. Displays current activity completed during this punch (e.g., Carpentry, Concrete Work, Framing). Activities link to cost codes for accurate job costing |
| Cost Center | Choose cost center for time punch record (Job, Contract, Work Ticket, Division, or Facility). Determines where labor costs are allocated |
GPS coordinates captured during punch in/out events for compliance verification and jobsite tracking.
| GPS | Review captured GPS information for time punch record including latitude, longitude, and timestamp. Shows punch-in and punch-out locations if captured by mobile device |
Approval and lock controls for time punch records to manage payroll workflow.
| Approved | Mark as approved or not approved. Approved punches are ready for payroll processing |
| Lock/Unlock | Lock or unlock individual timekeeping records. Locked punches cannot be edited by employees or non-administrative users |
Notes and photos associated with time punch for additional context or compliance documentation.
| Notes | Review and add notes for time punch record. Used for explanations of time corrections, special circumstances, or manager comments |
| Photos | View or submit photos associated with this time punch. Workers can attach jobsite photos captured during punch events via TRUE Time mobile app |
Audit trail and technical details for time punch record modifications and system data.
| History | Display all changes made to corresponding time punch including who made changes, when, and what was modified. Complete audit trail for payroll compliance |
| Raw Data | Displays raw data related to this punch including creation times, server times, modification history, and system-level technical details for troubleshooting |
Actions available for individual time punch records.
| Delete | Permanently delete selected time punch. Use with caution as this cannot be undone |
| Copy | Save selected time punch to paste to another day for repeating work schedules |
| Close | Close selected time punch detail view and return to list view |
Frequently Asked Questions
Common questions about reviewing and managing time entries in TRUE.
Time Entry Management
The Time Review module is accessed through the HR section of TRUE.
- Navigate to the HR module in TRUE
- Select the Time Review tab
- All time entries from TRUE Time and other time tracking methods will display in the list view
Time entries can be edited to correct punch times, change activities, or update the cost center assignment.
- Navigate to the HR module → Time Review tab
- Use filters to locate the specific time entry by employee, date, or project
- Select the time entry to open the detail view
- Click into any field to edit (start time, end time, cost center, activity)
- Review the GPS coordinates if location verification is needed
- Save changes to update the time entry
Tip: Regularly review time entries to catch and correct errors before payroll processing to ensure accurate employee payment and job costing.
The Time Review module provides multiple filter options to quickly locate specific time entries.
Available Filters:
- Employee: Filter by Personnel record to see all punches for a specific employee
- Date Range: Show entries within a specific start and end date
- Cost Center: Filter by job, contract, facility, or division
- Activity: Show punches for specific work activities (e.g., carpentry, cleanup)
- Combine multiple filters for targeted search results
Time entry data can be exported from the Time Review module for payroll processing and reporting.
The Time Review module provides access to all time entry data captured by TRUE Time. Filter and export time data for payroll processing, project cost analysis, and reporting purposes.
Available Data:
- Employee name and Personnel record
- Start and end times with total hours
- Cost center (job, contract, ticket, facility, or division)
- Activity type and work notes
- GPS coordinates for punch locations
Note: Contact TRUE support to configure automated exports to your payroll system or to set up custom export templates for your organization's specific needs.
GPS coordinates captured with each punch show the physical location where the employee clocked in and out.
When employees punch in or out using the TRUE Time mobile app, their device's GPS location is captured (if permissions are granted). These coordinates appear in the time entry record and can be used to:
- Verify employees were at the job site when punching in/out
- Investigate time entry discrepancies or questions
- Ensure compliance with location-based work requirements
- Provide audit trail for labor verification
Tip: TRUE does not prevent employees from punching in/out outside designated locations, but GPS data allows managers to review and address any location discrepancies during time review.
GPS Limitation: TRUE cannot require GPS on employee devices—this must be enforced at the device level if using company-provided phones. When GPS is unavailable or permissions are denied, punches are flagged in Time Review for manager attention. The "Problems" column shows GPS-related issues for review.
The Manager Access for Time Review permission (ID #88) grants elevated privileges for supervisors and HR personnel who need to review and modify employee time records.
This permission enables:
- View all employees' time records (not just supervised personnel)
- Add automatic unpaid breaks to time entries
- Perform advanced time calculations and adjustments
- Access comprehensive time review functions
Note: Without Manager Access, users can only view time records for employees they directly supervise (based on the Supervisor field in Personnel records).
Time Review has 11 security permissions controlling specific actions:
| Permission | Function |
|---|---|
| Manager Access (ID #88) | View all employees and perform advanced functions (auto-unpaid breaks, travel, per diem) |
| New Time Punches (ID #133) | Create new punch records manually in Time Review |
| Delete Punches (ID #142) | Permanently delete time punch records |
| Approve Time Punch (ID #145) | Approve punches for payroll processing |
| Auto Unpaid Break (ID #221) | Automatically add unpaid break deductions |
| Auto Time Punch Calculations (ID #752) | Auto-calculate fill gaps, travel between, travel pay, and per diem amounts |
| Delete Activities (ID #754) | Delete activity entries within punch records |
| Lock and Unlock Punches (ID #756) | Lock and unlock time punches to prevent or allow editing |
| Recalculate (ID #1041) | Update overtime calculations for a personnel record on the selected week |
| Check for Errors (ID #1075) | Perform error check in Time Review to identify missing punches, overlaps, or GPS issues |
| View Supervised Personnel Only (ID #1637) | Restrict view to only personnel who have this user as their Supervisor |
Two alert permissions are available for Time Review:
| Alert Type | Description |
|---|---|
| Alert for Unfinished Time Clock Punches (ID #239) | At start of day, receive notification if there are unfinished punches from yesterday (typically for HR Manager) |
| Approaching Overtime Alert (ID #1480) | Receive notification when personnel's total hours exceed 30 in a week |
To enable alerts:
- Navigate to Settings → Users / Access
- Select the user who should receive alerts
- Go to the Access tab
- Find the Time Review section
- Enable desired alert permissions
The Time Card module (list view of punches) has separate permissions from Time Review:
| Permission | Function |
|---|---|
| Module Access (ID #1462) | Access the Time Cards module in the HR workflow |
| Manager Approval (ID #1463) | Approve time card punches |
| Delete Time Punches (ID #1467) | Delete selected time card punches |
| New Time Punches (ID #1468) | Create new punches in Time Card module |
| View Assigned Cost Centers Only (ID #1640) | Restrict view to only time punches from cost centers assigned to this user |
| Alert when Time Off Request Submitted (ID #1193) | Receive notification when a request for time off is submitted |
Note: The View Assigned Cost Centers Only permission (ID #1640) affects both Time Card and Time Review modules, restricting users to only see punches from their assigned cost centers.