Purpose

The Banks module manages a company's various Bank and Credit Card accounts used to receive and disburse transactions. Users can either create Bank or Credit Card accounts manually or use the free Plaid integration for secure, encrypted information transfer to TRUE.

Banks List View

Search & Filter

• "Active" Quick Filter: Displays all active Bank and Credit Card accounts linked to TRUE
• "Inactive" Quick Filter: Shows all Bank and Credit Card accounts that have been disabled
• "Show All" Quick Filter: Displays all active and inactive Bank, loan, and Credit Card accounts

Additional Features

• "+" Icon: Adds a new Bank or Credit Card account (via Plaid integration or manual entry)
• "↻" Icon: Refreshes all displayed accounts and updates unreconciled transaction counts
• "⚙️" Icon options:
  • New Statement: Creates a new vendor invoice in Bills Mode
  • New Payment: Opens a new transaction card (default type: disbursement)
  • New Expense: Opens an empty expense card in Expense Mode
  • Reconcile: Navigates to Reconcile Mode
  • Disable: Marks an account as inactive

Column Headers

• Bank Account/Credit Card: Displays the account name and type
• Unreconciled: Shows unverified transactions, bills, and expenses
• Reported Balance: Amount reported by the financial institution
• TRUE Balance: The reconciled amount in the account

Bank Account Edit View

Account Information

• Vendor: Search, select, or create a new vendor
• Bank Name: Customizable field for the bank's name
• Type: Depository (checking/savings) or Credit
• Subtype: Checking, Savings, or Prepaid
• Account Name: Customizable account name
• Description: Additional account details
• Ledger Account: Associated general ledger account
• Current Balance: Total funds in the account
• Available Balance: Current balance minus outstanding holds/debits

Check Writing

• Routing Number: Nine-digit code identifying the financial institution
• Account Number: Bank-issued account identifier
• Bank Address: Local banking institution address
• Next Check Number: Sequential number for company checks

Credit Card Account Edit View

Account Information

• Vendor: Search, select, or create a new vendor
• Bank Name: Customizable field for the creditor's name
• Type: Depository or Credit
• Subtype: Checking, Savings, or Prepaid
• Account Name: Customizable account name
• Description: Additional account details
• Ledger Account: Associated general ledger account

Credit Card Section

• Credit Card Vendor: Visa, MasterCard, American Express, or Discover
• Account Number: Card-issued account identifier
• Current Balance: Total amount on the card
• Available Balance: Current balance minus pending transactions
• Credit Limit: Total credit approved by the merchant

Common Workflow Questions

1. How do I integrate a new bank account using Plaid?
2. What's the process for reconciling transactions in TRUE?
3. How can I disable an inactive bank account?
4. What's the difference between Reported Balance and TRUE Balance?
5. How do I handle a new credit card statement in the system?
6. Can I set up automatic synchronization with my bank accounts?