Purpose

A General Ledger (G/L) account is an account or record used to sort, store and summarize a company's transactions. For example, asset accounts such as "Cash", "Accounts Receivable", "Equity", and "Undeposited Funds".

Understanding the General Ledger

The G/L mode shows a list of journal entries from all accounts for a specific date range.

Column Headers

• Ledger Account: Shows selected accounts to debit and credit
• Date: Date of the journal entry creation or source document creation
• Entry ID: System-generated identification number for each posted journal entry
• Account (Client/Vendor/Subcontractor): Full name of a client, vendor, or subcontractor
• Recorded Period: Current accounting period by default
• Source Document: Original record supporting the transaction
• Debit Amount: Amount that increases an asset or expense account and decreases liability, revenue or equity account
• Credit Amount: Amount that increases liability, revenue or equity account and decreases an asset or expense accounts

Search & Filter

• Accounting Period: Defaults to the current accounting period. Can be selected or cleared using the "pencil" icon
• "Filter" Button: Displays all Advanced Filter search settings

Additional Features

• "↻" Icon: Updates all amounts and counts displayed on the page
• "Export" Icon: Creates a downloadable .csv file of all entries displayed on the page
• Debit Total: Total amount debited to the ledger account
• Credit Total: Total amount credited to the ledger account
• GL Total: Total balance of the ledger accounting for the specified time period

Advanced Filter - General Ledger

• Accounting Period: Search for periods for an entire year, a specific period, or a range of years
• Customer/Vendor: Filter by full or partial name of a Client, Vendor, or Subcontractor
• Ledger Name: Filter by full or partial name of the ledger account
• Ledger Number: Filter by the number used to organize accounts
• Post Date: Filter by the date when a journal posting is recognized in TRUE
• Source Document: Filter by the original record supporting the transaction
• Transaction Date: Filter by the date a bill, expense, or invoice was paid or disbursed

Common Workflow Questions

1. How do I create a new journal entry in the General Ledger?
2. Can I modify an existing journal entry, and if so, how?
3. How do I reconcile accounts using the General Ledger module?
4. What's the process for closing an accounting period in the G/L?
5. How can I generate financial reports from the General Ledger data?
6. Is it possible to set up recurring journal entries for regular transactions?