Select multiple entries using the checkboxes to enable these batch operations:

TRUE uses a unique two-stage journal entry workflow that provides a review checkpoint before entries impact financial statements.

Unposted Journal:

• Holding area for entries created from operational documents
• Entries can be reviewed, corrected, and deleted
• Not yet part of financial statements
• Allows CFO/controller spot-checking before posting

Posted Journal:

• Permanent record of transactions
• Included in general ledger and trial balance
• Part of all financial reports
• Can only be corrected by reversing entries

While both are important, dates and periods serve different purposes in TRUE Accounting.

Entry Date:

• The actual date of the transaction
• Used for date-driven reports (AP/AR aging)
• Controls when the entry shows in date-filtered views

Posting Period:

• The accounting period for financial statements
• Used for period-driven reports (Balance Sheet, Income Statement)
• Can technically differ from the date, but this is not recommended

Manual entries are used for transactions not derived from operational source documents, such as prepaid expenses, accruals, or adjusting entries.

1. Navigate to Financial > Journal > Unposted
2. Click the green + icon and select Add Entry
3. Fill in the required header fields:
   • Date (required)
   • Recorded Period (required)
   • Source Document (highly recommended)
4. Use the gear icon to add debit and credit lines
5. Select ledger accounts and enter amounts for each line
6. Ensure debits equal credits (balanced entry)
7. Post the entry using Post Entry from the gear menu or select the checkbox and click Post All

Templates save time for recurring entries like monthly prepaid expenses, payroll accruals, or amortization schedules.

To Create a Template:

1. Create a journal entry with all the desired lines and amounts
2. Click the gear icon on the entry
3. Select Save as Template
4. Enter a descriptive name for the template

To Use a Template:

1. Click the green + icon
2. Select Create from Template
3. Choose the desired template from the list
4. Adjust dates and amounts as needed, then post

The Duplicate by Period feature is useful for spreading prepaid expenses or creating recurring entries across multiple accounting periods.

1. Create or select the journal entry you want to duplicate
2. Click the gear icon
3. Select Duplicate by Period
4. Choose the number of periods to duplicate across
5. Review the created entries and adjust amounts if needed

Journal entries must be balanced (debits equal credits) before they can be posted.

Post Individual Entry:

1. Click the gear icon on the entry
2. Select Post Entry

Post Multiple Entries:

1. Check the boxes next to entries you want to post
2. Click Post All in the batch options bar
3. All selected balanced entries will be posted

Double-entry accounting requires that every journal entry have equal debits and credits. TRUE prevents posting unbalanced entries to maintain accurate financial records.

To Fix an Unbalanced Entry:

1. Use the Advanced Filter with Unbalanced checked to find problem entries
2. Click on the entry to review debit and credit amounts
3. Add missing lines or correct amounts using the gear icon
4. Verify total debits equal total credits