Purpose

The Unposted module serves as a holding place for journal entries created during the normal process of business events. It allows users to manage, review, and post these entries to the general ledger.

Understanding the Unposted Module

The Unposted module home page or "list view" displays all unposted journal entries within the system, allowing users to manage these entries efficiently.

Search & Filter Options

• Accounting Period: Defaults to the current period, can be edited.
• Filter: Displays all Advanced Filter search settings.
• All: Displays all unposted journal entries across all accounting periods.

Import / Export Records

• Export: Select the export icon to download a CSV file of unposted journal entries.

Additional Features

• Green "+" Icon: Creates an empty debit journal entry.
• "↻" Icon: ↻es all transactions displayed on the page.
• "⚙️" Icon: Provides options for managing journal entries and templates.

Details

• Date: Default to creation date or source document date.
• Recorded Period: Current accounting period by default.
• "Problem" Icon: Manual alert flag for entries with issues.
• Source Document: Original record supporting the transaction.
• Account (Client/Vendor/Subcontractor): Displays full name.
• Ledger Account: Links to active accounts in the chart of accounts.
• Class: Used to separate entries for multiple entities or locations.
• "⚙️" icon:
  • Add a Debit entry:  Creates an empty journal entry
  • Add a Credit entry: Creates an empty credit journal entry.
  • Delete entry: Removes the journel entry the "⚙️" icon was selected on.
  • Duplicate entry: Creates a replica of the journal entry the "⚙️" icon was selected on.
  • Duplicate by accounting period: Creates an exact replica of the journal entries for the next accouting period.
  • Post entry: Records the selected journal entries into the general ledger.
  • Save displayed entries as a template: Creates a commonly used pre-populated set of unposted journal entries. 

Batch Options

• Post All: Posts all selected entries.
• Change Period: Changes the accounting period for all selected entries.
• Change Company:
• Delete: Permanently delete the Journal Entry record.

Advanced Filter 

• Accounting Period: Search for specific periods or ranges.
• Amount: Filter by the amount of at least one journal entry.
• Class: Search by previously created classes.
• Client/Vendor/Subcontractor: Narrow results by name.
• Created By: Search for entries created by a specific employee.
• Entry Date: Filter by the date the journal entry was created.
• Job/Contract: Select entries linked to specific opportunities, bids, contracts, quotes, or jobs.
• Ledger Name: Filter by full or partial ledger account name.
• Ledger Number: Search by general ledger account number.
• Module: Filter by available modules linked to journal entries.
• Notes: Search additional information in the notes area.
• Problem: Show entries flagged with the warning triangle.
• Source Document: Filter by original supporting records.
• Unbalanced: Include journal entries not equal in debit and credit amounts.

Common Workflow Questions

1. How do I create a new journal entry?
2. Can I post multiple entries at once?
3. How do I flag an entry that needs review?
4. How can I filter entries for a specific accounting period?
5. What's the process for creating and using journal entry templates?
6. How do I handle unbalanced journal entries?