Purpose
This guide explains how to generate reports using live data from TRUE and access available default reports by module, with a focus on methods outside the dedicated Reports module.
Accessing Reports
Reports Module
- Click the lightning bolt icon at the top right of the page
- Select "Reports" from the dropdown menu
Financial Reports
- For TRUE Accounting subscribers
- Located in the Financial workflow on the Reports tab
From Selected Modules
- Navigate to the desired module (e.g., Jobs, Equipment)
- Locate the PDF icon in the module list view
- Click the PDF icon to see available reports
- Select the desired report to generate
- Click the PDF name to download the report
Custom Reports
Financial Reports
Available Financial Reports
| Report Name | Purpose | Common Usage |
|---|---|---|
| Aged Payables | Displays all unpaid Bills | Monitor outstanding vendor payments |
| Aged Receivables Summary | Shows unpaid Invoices (consolidated) by Client | Quick overview of customer balances |
| Aged Receivables Detail | Lists all unpaid Invoices with details | Detailed customer payment tracking |
| Balance Sheet | Shows Assets, Liabilities, and Equity balances | Company 'health' report for financial statements |
| Income Statement | Displays Revenue, Expenses, and COGS by period | Monthly/annual financial statements |
| Profit & Loss Statement | Raw revenue and expenditure data (uncategorized) | Internal review before financial packages |
| Trial Balance Detail | Breakdown of all ledger accounts with journal entries | Banking reviews and internal audits |
How Do I Generate Financial Reports?
Aged Payables:
Running an Aged Payables Report will display all unpaid Bills.
- Navigate to the Financial Module
- Select the Reports Tab
- From the list, select 'View' next to the 'Aged Payables' selection
- The 'Reporting Period' will be the 'As of Date' of the generated report
- Select 'Done'
Aged Receivables Summary:
Running an Aged Receivables Summary Report will display all unpaid Invoices (consolidated) with specific Invoice numbers by Client.
- Navigate to the Financial Module
- Select the Reports Tab
- From the list, select 'View' next to the 'Aged Receivables Summary' selection
- The 'Reporting Period' will be the 'As of Date' of the generated report
- Select 'Done'
Aged Receivables Detail:
Running an Aged Receivables Detail Report will display all unpaid Invoices.
- Navigate to the Financial Module
- Select the Reports Tab
- From the list, select 'View' next to the 'Aged Receivables Detail' selection
- The 'Reporting Period' will be the 'As of Date' of the generated report
- Select 'Done'
Balance Sheet:
Running a Balance Sheet Report will display all Asset, Liability and Equity ledger accounts and their respective balances by designated period. This report is typically compiled monthly, semiannually, and/or annually for a company's financial statement package. The Balance Sheet is commonly defined as the company's overall 'health' report.
- Navigate to the Financial Module
- Select the Reports Tab
- From the list, select 'View' next to the 'Balance Sheet' selection
- The 'Reporting Period' will be the 'As of Date' of the generated report
- Select 'Done'
Income Statement:
Running an Income Statement Report will display all Revenue, Expense and Cost of Goods Sold ledger accounts and their respective balances by designated period. This report is typically compiled monthly, semiannually, and/or annually for a company's financial statement package.
- Navigate to the Financial Module
- Select the Reports Tab
- From the list, select 'View' next to the 'Income Statement' selection
- The 'Reporting Period' will be the 'As of Date' of the generated report
- Select 'Done'
Profit & Loss Statement:
Similar to the Income Statement Report, running a Profit & Loss Statement Report will display all Revenue, Expense and Cost of Goods Sold ledger accounts and their respective balances by designated period. This report is typically compiled monthly, semiannually, and/or annually for a company's financial statement package. Unlike the Income Statement, there is no categorization; this is simply a raw data, two-column report compiling the company's revenue and overall expenditures. This report is typically used internally during a company review prior to generation of a financial package.
- Navigate to the Financial Module
- Select the Reports Tab
- From the list, select 'View' next to the 'Profit & Loss Statement' selection
- The 'Reporting Period' will be the 'As of Date' of the generated report
- Select 'Done'
Trial Balance Detail:
The Trial Balance Detail Report offers a breakdown of every ledger account in the system and all the subledger detail (journal entries that make up the balance). This report is often run over multiple periods, but can also be run by date range. This report is most commonly used during either an internal review prior to producing a financial package or is requested by banking agencies during a standard annual review.
- Navigate to the Financial Module
- Select the Reports Tab
- From the list, select 'View' next to the 'Trial Balance Detail' selection
- The 'Reporting Period' will be the 'As of Date' of the generated report
- Select 'Done'