Purpose

The Credit Memos module displays documents that state an amount for a return or refund. Users create Client Credit Memos when crediting a client, and Vendor Credit Memos when a vendor is crediting the company.

Credit Memos Module

Search & Filter

• "Filter" Button: Displays all Advanced Filter search settings

Additional Features

• "+" Icon: Opens the "Enter" pop-up window to create a new Credit Memo
• "⚙️" Icon options:
  • Credit Memo: Generates a .PDF file of the memo
  • Delete: Permanently removes credit from TRUE (not allowed if partially or fully applied)

Column Headers

• ID: System-generated identifier for each Credit Memo
• Type:
  • Client: Credit, Down Payment, or Gift Card
  • Vendor: Vendor Credit or Rebate
• Client/Vendor: Associated party
• Display: Date issued and reason
• Balance: Remaining amount (left) and original amount (right)

Advanced Filter Options

• ID: Search by the system-generated alpha-numeric identifier for each Credit Memo
• Type: Filter by the type of credit memo (e.g., Credit, Down Payment, Gift Card for clients; Vendor Credit, Rebate for vendors)
• Client/Vendor: Search by the name of the client or vendor associated with the credit memo
• Amount: Filter by the total amount of the credit
• RMA #: Search by the Return Merchandise Authorization number
• Reason: Filter by the grounds or explanation given for the credit memo
• Cost Center: Filter by the department or cost center within the company (for client credit memos)
• Display: Search by the date the Credit Memo was issued or recorded, and the associated reason
• Accounting: Filter by the status of the credit memo (Unapproved, Pending, Posted, Recorded)
• Balance: Search by the remaining amount available to be applied or the original credit amount
• Amount: Filter by the total credit amount
• Used: Filter to show only credits that have been fully applied

Selected Credit Memo (Clients)

Details Section

• ID: System-generated identifier for the credit memo
• Client: Name of the client receiving the credit (editable)
• Revenue (Debit): Field to record revenue impact (editable)
• Credits Issued (Credit): Field to specify the credits issued account (editable)
• Type: Dropdown to select the type of credit (e.g., Credit)
• Date: Date the credit was issued
• Source Document: Field to reference the original document (editable)
• Job / Contract: Associated job or contract for the credit (editable)
• Reason: Explanation for the credit memo (editable)
• RMA # / Credit Memo #: Return Merchandise Authorization or Credit Memo number
• Amount: Total amount of the credit
• Balance: Remaining balance of the credit
• Tax Type: Field to specify the tax type (if applicable)
• Tax Exempt: Checkbox to mark the credit as tax exempt
• Archive: Checkbox to archive the credit memo

Credits Applied Section

• Used On: Reference to where the credit was applied
• Used Date: Date the credit was applied
• Used: Amount of credit used

Selected Credit Memo (Vendors)

Details Section

• ID: System-generated identifier for the credit memo
• Vendor: Name of the vendor issuing the credit (editable)
• Available Credits (Debit): Field to record available credits (editable)
• Asset / Expense (Credit): Field to specify the asset or expense account (editable)
• Type: Dropdown to select the type of credit (e.g., Vendor Credit)
• Date: Date the credit was issued or received
• Source Document: Field to reference the original document (editable)
• Job / Contract: Associated job or contract for the credit (editable)
• Reason: Explanation for the credit memo (editable)
• RMA # / Credit Memo #: Return Merchandise Authorization or Credit Memo number
• Amount: Total amount of the credit
• Balance: Remaining balance of the credit
• Archive: Checkbox to archive the credit memo

Job Costing Section

• ID: Identifier for the job costing entry
• Date: Date of the job costing entry
• Type: Type of job costing (e.g., Invoiced)
• Cost Code: Associated cost code for job costing
• Amount: Amount applied to job costing
• Notes: Additional notes for job costing (editable)

Credits Applied Section

• Used On: Reference to where the credit was applied
• Used Date: Date the credit was applied
• Used: Amount of credit used

Files / Emails / Notes Section

• Ability to add files, emails, or notes related to the credit memo

Additional fields for Vendor Credit Memos:

• Cost Code: Filter by the specific cost code used for job costing