Purpose
The Deposits module serves as a journal of actual funds that have been deposited into bank accounts.
Deposits List View
Search & Filter
- Quick Search: Enter the total amount in the Search bar to find specific deposits
- "Archived" Toggle: Used to find Deposits that have been archived
Additional Features
- "+" Icon: Allows user to create a new Deposit record
- "⚙️" Icon: Opens options menu for the deposit record
- "🗑️" Icon: Allows user to delete a Deposit record (Warning: This action is irreversible)
Understanding Deposits
Left Panel
- Description: Shows the date funds were posted into the linked bank account and the amount posted
Right Panel
- Date: The date funds were posted into the linked bank account
- Bank Account: Select which financial institution funds were deposited in
- "Archived" Toggle: Used to archive deposits that are no longer needed in the active list
- ID: A system-generated identification number assigned to each receipt
- Customer: Shows the Client or Vendor the Transaction is linked to
- Accounting: Displays whether the journal entries for the transaction have been recorded, posted, or approved for sync
- Amount: The amount of at least one journal entry
Transaction Management
-
"Unapproved" Button:
- Approve Entry: Approves journal entries to be created
- Create Entries: Creates journal entries to move funds from an undeposited funds account to the account the funds were deposited in
- "+" Icon: Opens a transaction search page for batch selection of transactions to be added to the deposit
- "🗑️" Icon: Removes transaction from the deposit (does not delete the transaction or any previously created journal entries)
Common Workflow Questions
- How do I create a new deposit record?
- Can I combine multiple transactions into a single deposit?
- What's the process for approving and creating journal entries for a deposit?
- How do I archive a deposit, and can I unarchive it later if needed?
- Is it possible to edit a deposit after it's been created?