Table of Contents

Purpose Check Register List View Understanding the Check Register Search & Filter Additional Features Common Workflow Questions

Purpose

The Check Register module is used to record, track, and print all checks issued during an accounting period. It provides visibility into disbursements by check, including print status, bank account associations, and payee information.

Check Management: The Check Register serves as the central hub for managing check payments. Track printed vs. unprinted checks, batch print multiple checks, and void checks when necessary. All check activity integrates with TRUE Accounting for accurate cash management.

Check Tracking
Track all checks by number, date, payee, and amount
Print Status
Visual indicators show printed (green) vs. unprinted (red) checks
Batch Printing
Print multiple checks at once for efficient processing
Void Checks
Void individual or multiple checks with proper accounting treatment
Bank Account Filter
Filter checks by bank account for focused reconciliation
Export Capability
Download check data to CSV for external analysis

List View

View and manage all checks with print status and batch operations

Field Definition
Date The date the check was issued.
Check Number The sequential number on the check. System assigns numbers based on bank account settings.
Account The bank account the check was drawn from.
Amount The total value of the check.
Printer Icon Print status indicator: Red = Unprinted, Green = Printed.
Filter Definition
Client/Vendor Search for checks related to specific payees by name.
Check Number Find checks by their sequential number.
Not Printed Toggle When enabled, shows only unprinted checks (red printer icon).
Date Specify a date range for the check search.
Bank Account Select the specific bank account checks were drawn from.
Action Definition
Export Icon Creates a downloadable CSV file of all displayed check entries.
Print (Batch) Print multiple selected checks at once.
Void (Batch) Void multiple selected checks simultaneously.

FAQ

Check Printing

Batch printing allows you to print multiple checks at once, streamlining your accounts payable process.

  1. Enable the Not Printed toggle to show only unprinted checks
  2. Check the boxes next to the checks you want to print
  3. Click Print in the batch options bar
  4. Verify your check stock is loaded in the printer
  5. Complete the print job

Tip: Filter by bank account if you have check stock for specific accounts. Each bank account may have different check numbering sequences.

If a check printed incorrectly or was damaged, you may need to reprint it with a new check number.

  1. Locate the check that needs to be reprinted
  2. Void the original check (this preserves the check number record)
  3. The system will create a new check with the next available number
  4. Print the new check

Check Management

Voiding a check reverses the payment and maintains a proper audit trail.

  1. Locate the check in the Check Register
  2. Check the box next to the check
  3. Click Void in the batch options
  4. The check will be marked as voided and the payment reversed

Warning: Voiding a check creates reversing journal entries. The original bill will return to unpaid status and can be paid again.

Check number sequences are managed at the bank account level to maintain proper control.

  1. Navigate to Financial > Transactions > Banks
  2. Select the bank account
  3. Edit the Next Check Number field
  4. Save changes

Export check data to compare against bank statements or for external reporting.

  1. Apply filters to display the checks you want to export
  2. Optionally filter by bank account for focused reconciliation
  3. Click the Export icon in the toolbar
  4. A CSV file will be downloaded
  5. Open in Excel to compare with bank statement

Related Articles

Transactions Module

Purpose The Transactions module displays all payments received from customers (re...

Deposits Module

Purpose The Deposits module serves as a journal of actual funds that have been de...